The following has a lot of useful information on scanning documents via Email or OneDrive on the new printers.
Please take some time to read over the below information and attachments.
At the end of this email and attached, you will find helpful guides on how to use these two options.
Common questions received about these options:
What option should I choose?
The email option is best used for small scans, to give a rule of thumb, if your scanning more than 20-30 pages it’s best to use the OneDrive option.
Where does my scan go when I select OneDrive?
The scan automatically goes to your OneDrive. There are a few ways to access your One drive folder.
The OneDrive can be setup on your laptop like a network drive; accessed via an internet browser or downloaded via a link sent to your email.
Access via Email Link: When you use the OneDrive option, you should receive an email from the scanning system. This provides you the details of your scan and a direct download link.
Access via the Internet Browser- Open Chrome or your favourite internet browser. Go to Office.com. Use your school login details (Email & Password). Be sure to select “Work or school account”.
When logged in you’ll see app icons on the left hand side. The OneDrive icon is a blue cloud. After clicking the cloud you will be taken to your OneDrive folder, Open the “Apps” folder then “Scans from papercut” folder. You should now be able to see your scanned items. You can now organise, share or download for editing. Etc.
Via OneDrive Folder sync. (As seen below).
Some may already have this setup; If not and you would like to have this option setup for you; please request this setup by sending an email to [email protected]
Alternatively you can set this up for yourself; keep an eye open for a helpful guide on how this is done. This will be sent to everyone soon.
This OneDrive folder syncs automatically and you can use this as you would with any folder or network location.
How to Scan to Email
1. Load your document into the scanner.
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2. Swipe your ID card to authenticate & unlock the printer.
You can also log on with your school details. Type your Fname.Lname and the same password you use for you school account.
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3. You will have 3 options. Press “Scan”.
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4. Pick the destination you wish to scan to. Email or OneDrive
(Team share point options will be rolled out as part of the Sharepoint project.
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5. Email Option. This option is best used for small quick scan jobs, if you are doing a large scan (30+ pages) please use the OneDrive option. Selecting the email option; you can then edit the subject and file name. Your Email will automatically be filled in.
If you happy with this Press “start”.
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6. Email Option settings. If the default settings are not what your wanting. On the right-hand side of the screen you will see the default scan settings. To change this press “Change Settings”
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7. Email scan Settings. In the settings menu you can change the scan settings as needed. For example, double sided scan, paper size.
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8. When the settings are correct. Press “Start”
Printer will then scan and send to your email. When done it will prompt you if you want to scan any other pages. If your done press “Finish”. Please note, the larger the scan, the long it will take to reach your mailbox. Please give it at least a minute to reach your inbox. |
How to Scan to OneDrive
1. Load your document into the scanner.
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2. Swipe your ID card to authenticate & unlock the printer.
You can also log on with your school details. Type your Fname.Lname and the same password you use for you school account.
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3. You will have 3 options. Press “Scan”.
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4. Pick the destination you wish to scan to. Email or OneDrive
(Team share point options will be rolled out as part of the SharePoint project.)
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5. OneDrive Option. Selecting the OneDrive option; you can then edit the file name.
If you happy with this Press “start”.
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6. OneDrive Option Settings. If the default settings are not what your wanting. On the right-hand side of the screen you will see the default scan settings. To change this press “Change Settings”
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7. OneDrive Scan Settings. In the settings menu you can change the scan settings as needed. For example, double sided scan, paper size etc.
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8. When the settings are correct. Press “Start”
Printer will then scan and send to your work OneDrive folder. When done it will prompt you if you want to scan any other pages. If your done press “Finish”. You can access your OneDrive via Office.com – Log in with your School details. Select Work or school account. Click the OneDrive App icon on the left-hand side.
In your OneDrive you will have a folder called Apps, open the folder to find your scan folder. “Scans from papercut”. |